Bowmanville Older Adult Association (BOAA) is seeking an Event and Fundraising Coordinator with a flexible schedule – 25 hours per week. BOAA is committed to promoting the health and happiness of older adults by enhancing their quality of life in a welcoming and inclusive environment. This involves planning and hosting fun and engaging events and fundraising activities. The Event and Fundraising Coordinator is reponsible for the production of events from conception through to completion, and planning and assisting with lotteries and other fundraising opportunities throughout the year.
The Event and Fundraising Coordinator will:
-Complete full-spectrum event planning. Conduct all research, budgeting, managing and event logistics, project management and follow up.
-Book venues, prepare printed materials, and manage schedules.
-Oversee and attend all events as required.
-Responsible for creative, unique, and high-quality events that leave a positive impact.
-Evaluate, follow up and report on event effectiveness.
-Help market events with support from team.
-Provide hands on assistance, taking ownership of tasks, confident in taking initiative and in problem resolution.
-Assist with all physical aspects related to the events – including packing and lifting boxes where necessary.
-Work directly with management and development team to manage project work flow and oversee day to day milestones for projects.
-Maintain meticulous records for events.
-Organize and executive special events such as: Concerts in the Park, Bluesberry Fest, Maple Fest, Apple Fest, third party events, and internal on site dinners, events, variety shows and other events.
-Oversee and coordinate all aspects of fundraising events and activities from planning to execution.
-Oversee draws, lotteries, silent auctions and other income generating events. Keep records, ensure rules of play are adhered to, and documentation kept as required.
-Post secondary degree/diploma in project management, event management, volunteer managment, fundraising, human/social services or related discipline or an equivalent combination of education, training and expertise.
Experience and Skills:
-Up to 2 years progressive experience in fundraising, event management or volunteer coordination role
-Experienced in organizing fundraising or special events
-Strong project management, organizational, time management, and coordination skills
-Great communication and interpersonal skills, and ability to collaborate with BOAA team, members and volunteers
-Strong leadership and decision-making skills
-Team player with enthusiasm and positive outlook
-Ability to work under pressure and manage projects and deadlines
-Experience in a not-for-profit organization preferred
-Flexible with the ability to work evenings or weekends on some occasions
-Valid Ontario Driver’s License and vehicle able to travel on occasion
-Certification in Food Handling, First Aid/CPR and WHIMIS or willing to complete upon hire